The Wayne Theatre in Waynesboro, Virginia is currently seeking an ADMINISTRATIVE ASSISTANT. The ideal candidate will be eager to learn the day-to-day administrative duties at our active performing arts center and should possess strong written and verbal communication skills.
This position will be responsible for ensuring the successful day-to-day operations of The Wayne Theatre by ensuring the Executive Director is properly supported in all administrative aspects.
KEY RESPONSIBILITIES:
• Provide Daily, Operational Assistance to the Executive Director
• Oversee management of the Executive Director's calendar and day-to-day activities
• Assist the Executive Director with scheduling of meetings
• Assist the Executive Director with any preparations needed for meetings, donor research, material prep, refreshments, etc.
• Assist the Executive Director with communication and invitations, when needed. Communications may be needed with the boards, outside community groups, etc.
• Assist the Executive Director with any administrative needs that he/she may require:
copying, filing, typing, mailings, Cast & Crew administrative needs, office organization, etc.
• Assist staff by serving as a backup for the mail opening process, as needed
• Develop working knowledge of internal software systems
• Assist with donor appreciation events and special sponsor recognition activities
• Assist with administrative support for all events, casts, crews, and staff
• Provide additional administrative/communication/organizational/support duties as assigned
EQUAL OPPORTUNITY:
The Wayne Theatre, as The Wayne Theatre Alliance, is a 501 (c) 3 non-profit organization. does not discriminate against any applicant on the basis of race, religion, color, gender, national origin, disability, sexual orientation or any other basis made illegal by the laws of the United States or of the State of Virginia.
ADDITIONAL INFO:
At the Wayne Theatre, we are invested in hiring, cultivating, and retaining a staff that embodies our commitment to inclusion and equity, which is increasingly reflected in our cultural programming. We value diverse voices and strongly encourage applicants who represent the diverse and intersecting identities that contribute to the fabric of Shenandoah Valley region.
JOB DESCRIPTION
POSITION TITLE: Director of Advancement
SUPERVISOR: Executive Director
POSITION CLASSIFICATION: Full Time
STATUS: Exempt; At-Will Employee
POSITION DESCRIPTION:
The Director of Advancement is a member of the senior leadership team and is responsible for the organization’s fundraising initiatives, donor relations and public relations plan. The successful candidate will implement a multi-level advancement plan that will include managing individual and corporate gifts, foundation grants, endowment, special events, planned and annual giving campaigns, and direct mail efforts. Duties include overseeing and managing fundraising efforts, strengthening and diversifying successful relationships and maintaining communications with donors and collaborating with the development team to effectively execute all fundraising events and activities.
QUALIFICATIONS & EXPERIENCE:
The Advancement Director will possess the following skills and experience:
1. Bachelor’s Degree in Business Administration, Communications, or related field
2. 5+ years of direct fundraising experience
3. Track record of success in meeting fundraising goals
4. Demonstrated project and team management, organization, delegation, and prioritization skills
5. Superior public speaking, oral, and written communication skills
6. Exceptional interpersonal skills and the ability to develop relationships of trust and respect with the development team, colleagues, volunteers, and donors
7. Confidentiality-specifically of donor records and clients served
8. Self-directed-can work with minimal supervision
9. Working knowledge of computers, word processing, spreadsheet applications, auction platforms, donor software and database management
10. Willingness to use own mode of transportation in job capacity and possession of valid Virginia driver’s license
11. Commitment to the Wayne Theatre’s mission and program goals
DUTIES AND RESPONSIBILITIES:
1. Identify, cultivate, pursue and retain major donor, contributor, sponsor, and advertising support
2. Collaborates with the Wayne Theatre leadership team to coordinate annual fundraising targets with organizational strategic objectives and implement efforts to secure new and untapped resources
3. Assist the Executive Director, Board, and Development Committee members to develop, strengthen, and maintain strong relationships with all major and individual donors, sponsors, and advertisers, corporations, government agencies, and foundations
4. Conducts and records outcome of measurable number of face-to-face visits with donor prospects to solicit major and planned gifts
5. Communicate regularly with the development team to strategize about status of stewardship, prospecting, proposals, and appeals; evaluates areas needing focus and growth
6. Draft annual and special appeals to build individual giving base
7. Assist with the development and growth of the endowment fund
8. Assist the Executive Director, Development Committee, and other Committees to produce special annual events (e.g. Gala, Giving Tuesday, et al)
9. Learn the process and be willing and able to sell a ticket, give a tour and manage an event
10. Receive, acknowledge and track all donor contributions, pledges, in-kind donations and other payments
11. Maintain updated mailing lists, donor lists and donor profiles
12. Analyze fundraising data and prepare reports
13. Provides guidance for reports and tracks performance against development plan.
14. Oversee the design and production of the organization’s communications relative to donor appreciation and recognition, print and electronic appeals, stewardship communication, and meeting packets
15. Assist Finance Director with research and writing grant proposals
16. Represents the Wayne Theatre publicly when the Executive Director cannot
17. Assist with program evaluation and the development and production of the Wayne Theatre’s annual report
18. Participate actively in leadership team meetings to strategize and position the Wayne Theatre for the future
19. Coordinates weekly and monthly meetings with the Development Committee providing the necessary reports
EQUAL OPPORTUNITY:
The Wayne Theatre does not discriminate against any applicant on the basis of race, religion, color, gender, national origin, disability, sexual orientation or any other basis made illegal by the laws of the United States or of the State of Virginia.
ADDITIONAL INFO:
At the Wayne Theatre, we are invested in hiring, cultivating, and retaining a staff that embodies our commitment to inclusion and equity, which is increasingly reflected in our cultural programming. We value diverse voices and strongly encourage applicants who represent the diverse and intersecting identities that contribute to the fabric of Shenandoah Valley region.
The Wayne Theatre seeks a detail-oriented, self-starter to assist communications efforts. This internship is an excellent opportunity to experience various aspects of communications while working in a fun, casual work environment. The Wayne Theatre Communications Internship is a professional-skills internship to assist the Director of Advancement in implementing organizational communications and marketing strategies as they apply to fund development. The Communications Intern will work independently and in a team to fulfill organizational goals and initiatives related to advancement and events.
• Understanding of/ or interest in learning relational databases (CRM platforms such as Salesforce, Raiser’s Edge, Bloomerang)
• Completed or working toward a college degree, preferably in a related field (e.g. Marketing/Communications, Advertising or Public Relations)
• Understanding of the basic principles of public relations with grasp of branding tools (i.e. Canva).
• Must be detail-oriented and computer literate (working knowledge of word processing, PowerPoint, Excel).
• Possess excellent written and oral communication and interpersonal skills
• Genuine enthusiasm for creating compelling marketing and communication materials to support Wayne Theatre Advancement
• Self-starter, good time management, detail-oriented, with ability to communicate professionally
• Understanding of confidentiality and commitment to donor privacy
• Ability to work well independently, ask questions, and operate within a team
• Record and provide written acknowledgement of donations and gifts in a timely manner
• Develop and manage stewardship and appeal letters and mailing lists for donors and prospects
• Track donor interactions and “moves management” in the development cycle
• Design sponsorship promotional materials, execute sponsor agreements, and communicate with marketing and finance teams
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