Job Opportunity - Manager of Finance and Administration
Introduction
The Historic Wayne Theatre and Ross Performing Arts Center, located in Waynesboro, VA, has an immediate opening for a Manager of Finance and Administration. Founded in 2000, The Historic Wayne Theatre and Ross Performing Arts Center’s mission is to promote the artistic, cultural, and educational opportunities and the economic vitality of Waynesboro and adjacent regions through the operation and preservation of the Ross Performing Arts Center at the historic Wayne Theatre as a performing arts/conference facility. Since the theatre’s reopening in 2016, our programming has been diverse; and we have established ourselves as the premier live theatre in the area. Click or tap here to learn more about our story and how you might become a key member of our core operating team.
About This Position
The Manager of Finance and Administration will report directly to the Executive Director. The successful candidate will be a hands-on manager and will collaborate with the Wayne Theatre team to support the following areas: programs and grant management, finance, planning and budgeting, human resources, and administration.
The Manager of Finance and Administration will play a critical role as part of the senior leadership team in strategic decision making and operations as the Wayne Theatre continues to build capacity and develop its programming.
This is a tremendous opportunity for a creative thinker to maximize and strengthen the internal capacity of a well-respected, community organization.
We place a high value on the performance of this role with integrity and dedication to the mission of the Wayne Theatre.
RESPONSIBILITIES
Financial Management
• Manage the bookkeeping process including A/P, A/R, payroll, bank deposits, credit card and bank reconciliations. Includes coding both revenues and expenses to proper G/L accounts
• Prepare monthly reconciliations and financial reports for management discussion
• Assist external auditors in the preparation of the annual audit for all companies
• Work in collaboration with the Executive Director to plan, develop, implement, and update the annual budget, strategic plan, and the development plan for the Wayne Theatre
• Collaborate with the Wayne Theatre team to cultivate individual, foundation, corporate and governmental relationships for the purpose of generating funds to support the organization
• Research and compile grant revenue, expenses, and statistics for submission of grant reports
• Provide accounting reports, as needed, for the Wayne Theatre staff and Executive Director, in addition to monthly reports for the Executive Director and WTA Board of Directors
• Effectively communicate all critical financial matters to the Executive Director and Treasurer
• Update and implement all business policies and accounting practices in alignment with the finance department’s overall best practices and procedure manual
• Perform all duties in compliance with Generally Accepted Accounting Principles
Human Resources and Administration Responsibilities
• Manage the Wayne Theatre’s human resources and administration duties including recruitment, compensation and benefits, and performance management, including corrective action processes
• Ensure that recruiting processes are managed efficiently utilizing best business practices
• Educate employees on policies, procedures, and staff processes, providing updates as needed
• Work closely and transparently with all external partners, including third-party vendors and consultants
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations Qualifications
• Bachelor’s degree, preferably in an accounting or administration related field
• 3 to 5 years of broad financial and operations management experience, including responsibility for the quality and content of all financial data, reporting and audit coordination for significant program area/s
• Proven ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues with limited financial backgrounds
• A successful track record in grants management
• Strong competencies in technological processes, including experience in selection and oversight of software installations and relationship management with software vendors• Knowledge of and experience using Quickbooks
• Excellent communication and relationship-building skills, with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• Ability to multitask within a fast-paced environment
Qualified applicants should submit a resume and cover letter to jobs@waynetheatre.org by November 2, 2020.
